If you have a large amount of digital files and content it can be hard to manage. If you have multiple external or portable hard drives it can be even harder to manage. In this post I will show you how Evernote can manage files on external hard drives.
Earlier posts in this series are about How To Use Evernote For Your Grocery Shopping List and How To Keep Record of Your Medical Information in Evernote.
How Evernote Can Manage Files on External Hard Drives
We live in a digital world with nearly every conceivable form of content being available in a digital format.
I am a hoarder of the following types of digital files:
- TV Shows
- receipts; and
The problem I faced was I had four external hard drives. I could never remember what was on each drive. The biggest problem I faced was with my extensive music collection.
Other than plugging each drive one by one into the computer to check the contents, I had no way of knowing at a quick glance what each one contained.
If I was out and about and I came across a music CD I wanted to buy I could not check my library as I would not carry my hard drives with me.
What did i do?
I used Evernote to create a list of the contents of each drive. The beauty of doing this in Evernote is that as your data is synced across all of your devices, you will always have this on hand wherever you are.
How To Set Evernote Up To Manage Your Hard Drives
The way I set Evernote up is likely to be different to you or anyone else, but it worked for me. Rather than create one Note for the entire hard drive where you would have all the different file formats listed in that Note I simply relied on Tags. For this example I will keep it brief and only talk about music, movies and TV Shows. This example is on the desktop version of Evernote.
The Tags I used are:
- TV Shows
- Hard Drive 1
- Hard Drive 2
- Hard Drive 3
We will come back to the tags shortly as they will prove to be useful.
Setting Up Your Notes
Start by creating a new Note for each hard drive. Make each Note about each different type of file content.
So if you have three hard drives with different types of files on each drive then set your notes up like the table example below:
- Name each Note according to the file content. I used a naming convention like that from the table below
- Add Tags according to file content and which hard drive it is on
- Add the name of the content in the body of the note. For example, add the name of the music artist for my music list
Your note should now look like this:
Further, you can add content by using any of the following formats:
- Bullet Point list
- Numbered list
- Check box list
Using a Check Box is a great idea when you may have TV or Movie files on your hard drives. In addition, you can tick the Check Box once you have watched the content. That way you will always know where you are up to or what you have watched.
This is an example of how to insert Check Boxes:
To add or create tags:
There are two ways to add or create Tags:
- To add Tags from the left panel you can simply click the ‘+’ icon in the Tag section and add any new Tag.
- To add Tags from the Note itself, simply click on the section that says Add Tag and just enter any new Tag.
Now you can add a list of each type of content into your Evernote notes for each hard drive. I will use Music for this example:
Finding Your Content In Evernote
You can easily find what you are looking for by using your Tags. This is how Evernote can manage files on external hard drives.
By searching the Music tag, Evernote will display all of the notes that have been tagged with Music as shown below:
Evernote will display all of the notes that have been tagged with any of the Hard Drive tags as shown below:
Now you know how Evernote can manage files on external hard drives. If you follow these examples you will never lose or forget any of your content ever again.
Use Tags and a naming convention that works for you and Evernote will work for you.
I would be interested to know how you use Evernote. Leave a comment below.
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I am available for consultation to discuss your Evernote needs.